How do Admin Files work in ADDA and how do I use them?

How do Admin Files work in ADDA and how do I use them?

Admin Files are used to securely store and share HOA documents in one place. These can be documents for the board, management team, or residents, as well as files linked to individual units.

Step 1: Open Admin Files
Log in to the ADDA portal and click Admin. This will take you to the dashboard. From the left-hand menu, select Admin Files.

You will see two main sections:
Common Files
Unit-Specific Files

Common Files
Common Files are documents that apply to the entire community.
Inside Common Files, there are two categories:

Admin Documents
These are meant for board members, committee members, managers, or office staff.

To upload a file:
  1. Open Admin Documents
  2. Click Upload File
  3. Select an existing folder or create a new one
  4. If creating a new folder, enter the folder name, description, and choose who should be able to view it
  5. Select the file and upload

You can also choose to send an email notification to the selected user group once the file is uploaded.

Resident Documents
These are documents meant for residents.
  1. To upload a resident document:
  2. Open Resident Documents
  3. Click Upload File
  4. Choose who can see the document (owners only or all residents)
  5. Upload the file
Files uploaded here will be visible to residents in the ADDA app and portal.

Unit-Specific Files

Unit-Specific Files are documents linked to a particular unit, such as agreements, letters, or unit-related records.

To upload a unit-specific file:
  1. Open Unit-Specific Files
  2. Search for the unit using the unit number
  3. Click Upload
  4. Select the file and save
  5. To view existing unit documents:
  6. Search for the unit
  7. Click View
  8. Review the uploaded files for that unit


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